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Getting Started

This guide walks a daycare administrator through setting up Minispace from scratch — from first login to inviting your team and adding your first children.

Step 1 — First Login

Your Minispace account URL follows this pattern:

https://your-daycare-name.minispace.app

You will have received your login credentials by email. On first login you will be asked to:

  1. Enter your email and password
  2. Enter the 6-digit verification code sent to your email (two-factor authentication)

Trusted devices

After verifying with 2FA, your device is remembered for 30 days. You won't need to enter the code again on that device during that period.

Step 2 — Change Your Password

For security, change your temporary password immediately after first login.

  1. Click your name in the top-right corner
  2. Go to Profile
  3. Enter your current password and choose a new one

Your logo appears on the login page and in all notification emails sent to parents.

  1. Go to Profile
  2. Scroll to Daycare Logo
  3. Upload a PNG or JPEG image (recommended: square, at least 200×200px)

Step 4 — Create Groups

Groups let you organize children and target communications to specific classes or age groups.

  1. Go to Groups in the sidebar
  2. Click New Group
  3. Give it a name, description, and color
  4. Save — you can assign children to groups in the next step

Step 5 — Add Children

  1. Go to Children in the sidebar
  2. Click Add Child
  3. Fill in the child's first name, last name, date of birth, and assign a group
  4. Save

Step 6 — Invite Parents

Link parents to their children so they can access the parent portal.

  1. Go to Children, select a child
  2. Click Parents tab
  3. Click Link a Parent
  4. Enter the parent's email and relationship (Parent, Guardian, Caretaker, Other)
  5. The parent will receive an invitation email with a link to create their account

Step 7 — Invite Educators

  1. Go to Users in the sidebar
  2. Click Invite a User
  3. Enter their email and select a role:
    • Educator — can manage journals, media, documents, and messaging
    • Admin — full access including user and children management
  4. They will receive an invitation email to register

Step 8 — Send Your First Message

  1. Go to Messages
  2. Click New Message
  3. Choose your audience: All Parents, a specific Group, or an Individual parent
  4. Type your message and send

Parents receive the message in real time in the app and by email notification.

What's Next