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Getting Started

This guide walks a daycare administrator through setting up Minispace, from the first sign-in to the first message to parents.

Allow about an hour for steps 1 to 6, which are enough to run the daycare day to day.

Step 1 — First sign-in

Your daycare's address follows this format:

https://your-daycare-name.minispace.app

You received your credentials by email. When signing in:

  1. Enter your email and password
  2. Enter the 6-digit code sent to your email

Trusted device

After verification, this device is remembered for 90 days: you won't be asked for the code again on it during that period. On a new device, or after clearing your cookies, the code comes back.

Code didn't arrive?

Check your spam folder, and mark the message as legitimate — otherwise the next ones will land there too. Verification codes, password resets and invitations are always sent, whatever your notification settings.

Step 2 — Change your password

Change the temporary password on your first sign-in.

  1. Open My profile in the left menu
  2. Change password section
  3. Enter the current password, then the new one twice (8 characters minimum)
  4. Update

Note

Changing your password or email signs you out. Sign back in with the new credentials.

The logo appears in the app and in emails sent to parents — including the daily journal.

  1. My profile → Daycare logo section
  2. Upload and pick the file

PNG, JPG, WebP or GIF, 5 MB maximum. A square image of at least 200 × 200 px works best.

Step 4 — Create groups

Groups organize children, target communications, and above all determine what each educator can see.

  1. Groups in the left menu
  2. Create group
  3. Name, description and color
  4. Save changes

Step 5 — Add children

Two ways, depending on how many children you have.

One at a time

  1. Children → Add
  2. First name, last name, birth date, group
  3. Save

By file, for a whole daycare

From My profile, in the import section:

  1. Download the CSV template to see the expected columns
  2. Fill it in, or prepare an .xlsx file
  3. Upload it

The import creates missing groups, adds the children, registers pending parents and sends invitations. A report shows what was created and which rows were skipped, with the reason.

Step 6 — Assign educators to groups

The most commonly missed step

An educator with no assigned group sees nothing: no children, no groups, no conversations, no photos. Their screen is empty and they see the banner "No group is assigned to you".

This is not a failure, it is privacy protection: an educator only has access to the children they care for.

  1. Groups → Edit group on the group in question
  2. Educators section
  3. Check the educators who care for it
  4. Save changes

An educator can be assigned to several groups. Repeat this for every new hire and every room change.

Step 7 — Invite parents

Open a child's record (Children → select the child → Profil tab), Associated parents section. Three mechanisms, depending on the situation:

Situation Button Effect
The parent already has an account Associate Links them to the child right away
The parent has no account Add by email Becomes a pending parent: they receive the journals by email immediately, and their account will attach to the child as soon as they register
An invitation was already sent to them Link invitation Attaches the existing invitation to this child

Specify the relationship: Parent, Legal guardian, Caretaker or Other.

Tip

Add by email is the most useful at the start of the year: parents start receiving their child's journal without doing anything, and their account falls into place on its own when they register.

Step 8 — Invite your team

  1. Users → Invite a user
  2. Email address and role:
    • Educator — journals, attendance, photos, documents, menus and messages, limited to their groups
    • Daycare admin — full access, including users and billing
  3. Send invitation

The invitation arrives by email with an account-creation link. Unused invitations appear under Pending invitations, where you can resend or delete them.

After inviting an educator, go back to step 6 to assign their groups.

Step 9 — Set the journal send time

Daily journals are sent to parents automatically every weekday. Choose the time:

  1. My profile → Automatic journal send
  2. Auto-send time

The default is 4:30 p.m. The send happens once a day and skips weekends. There is no manual send button: what an educator writes during the day goes out that same evening.

Step 10 — Send your first message

  1. Messages
  2. Choose All parents for a daycare-wide announcement, or New conversation to write to a group or to one child's family
  3. Write and send

Parents receive it instantly in the app, and as a notification if they enabled them.

Note

The All parents thread is reserved for administrators. Educators can read it but not write in it.

What's next